A meeting can be productive or just another gathering of poeple spending time toghether.
So what are the factor that will make your meeting a success
How many participants?
Here is a brief list of elements that might be helpfull
1.- Select the audience. Limit the number of participant to 5. The risk to have a more participants is to deviate from the agenda or create debates.
2.- prepare an AGENDA. This will allow the participants to prepare the documentation, question or interventions. This is key to have an efficient meeting
3.- define a duration. 1hour max (if the duration is longuer it s may be a good idea to limit the scope and slip into several meeting.)
3.- Send a clear invitation.
during the meeting it is important to have a an owner
This owner will
1.- make the presentation if not present
2.- introduce the meeting
3.- take notes (this task may be assigned to somebody else)
4.- conclude the meeting
The owner must also make sure the timing is respected
After the meeting took place, send the meeting minute to all participants